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Description

Invite Users covers the user invitation process in SimpleTranslate, including sending invitations, completing registration, configuring two factor authentication, and accessing the correct organization.

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Invitation Process Flow

• Step 1: User receives invitation email with a unique invitation link.
• Step 2: User registers by creating an account (see registration documentation).
• Step 3: User enters 2FA code (or sets up 2FA if not already configured).
• Step 4: User accesses the correct organization.

Invite New Users

1. Open the "User" section in the NavBar.
2. Click on "Invite User".
3. Add the user email address and role of the user.
4. The user receives the invitation email with a unique link (expires in 72 hours).
5. See Roles & Permissions for details on user roles.

Two-Factor Authentication (2FA)

2FA is mandatory for all SimpleT users for security purposes.

For users who already have 2FA configured:

• Simply enter the 6-digit code from your Google Authenticator app.

For new users setting up 2FA:

• Two-Factor Authentication

Accessing the Correct Organization

Users can belong to multiple organizations simultaneously.

1. Check current organization – After logging in, verify the organization name in the top right corner of the screen.
2. If incorrect organization – Click on the invitation link again from the original email.
3. Change organization manually – Alternatively, click on the organization name in the top right corner to open the organization dropdown menu.
4. Select correct organization – Choose the appropriate organization from the dropdown list.

Troubleshooting

• Invalid invitation link – Contact the person who sent the invitation or SimpleT support.
• 2FA issues – Ensure your device's time is synchronized and try again, or contact support.
• Organization access problems – Verify you have been invited to the correct organization by checking with the administrator.

Important Notes

• The invitation link expires after 72 hours.
• 2FA is mandatory for all SimpleT users for security purposes.
• Users can belong to multiple organizations simultaneously.
• If the user's email is not registered in SimpleTranslate, they will be redirected to the register page instead of the login page on invite link.
• If the invited user already has a SimpleTranslate account, they do not need to register. They simply click the accept button in the invitation email and will be automatically added to the organization.

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Quick View

End User Documentation

• SimpleTranslate
• SimpleT AI
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