Roles & Permissions

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Description

Roles and Permissions controls what each user can see and do in SimpleT. All products have separate role management systems. When you are invited to an organization, you receive one role per product. Owners have full access to everything.

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How Roles Work

All products have separate role management systems. When you are invited, your administrator selects one role for each product.

Owner can access everything across all products.
SimpleTranslate has four roles: Admin, Developer, Translator, and None.
SimpleT AI has four roles: Admin, Developer, Read Only, and None.
Some features like Users, Credentials, and Logs are shared across products. You can access them if any of your product roles qualifies.

Owner

The Owner role has full access to every feature across all products. Owners can manage users, change any role, configure all settings, and access all data. The user who creates an organization is automatically assigned the Owner role.

SimpleTranslate Roles

Admin - Translate has full control over all SimpleTranslate features including translation engines, glossaries, credentials, and approval workflows.

Developer - Translate can translate metadata and manage translation jobs. View access to translation engines and glossaries. No access to setup or user management.

Translator - Translate can view and translate content for assigned languages only. Cannot deploy changes to Salesforce or access setup features.

None - Translate removes all access to SimpleTranslate. The product is not visible to the user and no SimpleTranslate tools or features can be used.

What you need to do	Admin	Developer	Translator	None
Translate metadata	Yes	Yes	Assigned languages only	No access
Deploy to Salesforce	Yes	Yes	No	No access
Manage translation jobs	Yes	Yes	View only	No access
Configure translation engines	Yes	No	No	No access
Manage glossaries	Yes	No	No	No access
Manage approval workflows	Yes	No	No	No access

SimpleT AI Roles

Admin - AI has full control over all SimpleT AI features including Prompt Builder, LLM Manager, AI Command Center, and Agent Templates.

Developer - AI can create and manage prompts, monitor AI usage, and work with agent templates. Cannot configure AI providers.

Read Only - AI has view-only access to all SimpleT AI features. Cannot create, edit, or delete any resources.

None - AI removes all access to SimpleT AI. The product is not visible to the user and no SimpleT AI tools or features can be used.

What you need to do	Admin	Developer	Read Only	None
Create and edit prompts	Yes	Yes	No	No access
Monitor AI usage	Yes	Yes	View only	No access
Configure AI providers	Yes	No	No	No access
Manage Agent Templates	Yes	Yes	No	No access
Manage Agent Servers	Yes	No	No	No access

Shared Features

Some features are shared across products. You can access them if at least one of your product roles qualifies. For example, if you are an Admin in SimpleTranslate and Read Only in SimpleT AI, you can still manage Users because your Admin role qualifies.

Users — All roles can view. Admin role in any product can manage.
Org Credentials — Admin or Developer in any product can view. Admin in any product can manage.
API Tokens — Admin in any product can view and manage.
Company Information — Admin or Developer in any product can view. Admin in any product can manage.
Logs — Admin or Developer in any product can view. View only for all roles.
Product Library — All roles can view.

Deploy Permission

Deploy Permission controls who can push translated metadata to Salesforce. This is separate from the role itself and can be restricted per user.

Admin - Translate and Developer - Translate can deploy by default.
Translator - Translate cannot deploy.
An Owner or Admin can block a specific user by enabling the Disallow user to deploy checkbox in the Edit User panel.

How to Change a User Role

Open the User section from the navigation menu.
Find the user in the list and click Edit.
Toggle the Owner checkbox for full access, or select a role for each product from the dropdowns.
Optionally enable Disallow user to deploy to restrict deployment access.
Click Save.

Role Change Rules

Users cannot change their own role.
Only Owners can promote a user to Owner or remove the Owner role from another user.
Only Owners can deactivate another Owner.
Users cannot deactivate their own account.

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Quick View

End User Documentation